Tools for the decisions that shape the work.

Resources

Use these practical guides, canvases and checklists in real product, AI and go-to-market conversations.

Made to be marked up, challenged and used.

Each resource is deliberately lightweight. Take it into a working session, adapt the language to your context and capture the decisions that follow.

PADEMIQ / 01The AI DPIA & Automated-Decision Safeguards Checklist

DPIA triggersSolely automated decisionsMeaningful human involvementSafeguards for affected people

DPIA and ADM safeguards checklist

Checklist

The AI DPIA & Automated-Decision Safeguards Checklist

A checklist for screening whether an AI system triggers a DPIA and what safeguards apply to automated decision-making under UK GDPR and the Data (Use and Access) Act 2025.

Use it when: Use this whenever an AI system's output could influence a decision about a specific person.

25 to 35 minutesDPIA and ADM safeguards checklist

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PADEMIQ / 02The AI Governance Evidence Pack Index

Assessment evidenceTesting evidenceFramework mappingDecision and monitoring evidence

Evidence pack index

Guide

The AI Governance Evidence Pack Index

A master index of the evidence a defensible AI governance decision actually needs, from system description through to a final approval recommendation.

Use it when: Use this to check an evidence pack is complete before a system goes live, or before an audit or regulatory question arrives.

15 minutes to review, ongoing to populateEvidence pack index

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PADEMIQ / 03The AI Harm & Stakeholder Map

Stakeholders and affected peopleType of harmProbability and severityMitigation hierarchy

Probability/severity working canvas

Template

The AI Harm & Stakeholder Map

A working canvas for identifying who could be harmed by an AI system, what type of harm is realistic, and how severe it could be.

Use it when: Use this before testing begins, so the test plan is built around the harms that actually matter for this system.

30 to 45 minutesProbability/severity working canvas

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PADEMIQ / 04The AI Legal Risk Spotting Checklist

Intellectual propertyDiscrimination and fairnessConsumer protectionLiability and sector rules

12-point checklist

Checklist

The AI Legal Risk Spotting Checklist

A checklist for spotting the legal risks around an AI system that sit outside data protection: intellectual property, discrimination, consumer protection and liability.

Use it when: Use this before deeper legal review, to make sure the right questions are on the table from the start.

20 minutes12-point checklist

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PADEMIQ / 05The AI System Description Template

What the system isActors and responsibilitiesLifecycle stageIntended use

4-section template

Template

The AI System Description Template

A starting structure for describing what an AI system actually is, before any risk or compliance conversation begins.

Use it when: Use this before a risk review, a procurement decision or a governance sign-off, so everyone is working from the same description of the system.

20 to 30 minutes4-section template

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PADEMIQ / 06The AI Vendor & Licensing Risk Review

Data and IP termsSecurity and incident termsCommercial termsBuy vs build

Vendor and licensing checklist

Checklist

The AI Vendor & Licensing Risk Review

A checklist for reviewing an AI vendor or licensing agreement before buying or building an AI system, including RAG and agentic AI tools.

Use it when: Use this before signing a vendor agreement or greenlighting a build-vs-buy decision.

25 to 35 minutesVendor and licensing checklist

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PADEMIQ / 07The EU AI Act Risk Classification Checklist

Scope checkRisk tierProvider or deployerKey deadlines

Risk-tier classification checklist

Checklist

The EU AI Act Risk Classification Checklist

A checklist for working out where an AI system sits under the EU AI Act's risk tiers, and whether provider or deployer obligations apply.

Use it when: Use this early, since the classification decides which obligations and deadlines apply.

20 to 30 minutesRisk-tier classification checklist

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PADEMIQ / 08The NIST AI RMF Self-Assessment

GovernMapMeasureManage

4-function self-assessment

Checklist

The NIST AI RMF Self-Assessment

A self-assessment structured around NIST AI RMF's four functions: Govern, Map, Measure, Manage.

Use it when: Use this to spot the biggest gaps in AI governance before a fuller review.

30 to 40 minutes4-function self-assessment

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PADEMIQ / 09The AI vs Human Task Split Worksheet

TaskStakesConfidenceSplit

1 worksheet

Template

The AI vs Human Task Split Worksheet

Work through a real workflow step by step and decide, deliberately, what AI should and shouldn't own.

Use it when: Use when redesigning a workflow and deciding what AI should own versus a person.

30-40 min1 worksheet

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PADEMIQ / 10The Difficult Stakeholder Conversation Script

ContextThe askThe trade-offThe path forward

1 script

Template

The Difficult Stakeholder Conversation Script

Prepare for a hard trade-off conversation so it lands as a decision, not a conflict.

Use it when: Use before a conversation where you need to say no, or deliver news a stakeholder won't like.

20-30 min1 script

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PADEMIQ / 11The Sprint Health Check

ScopeFlowRiskMorale

12 checks

Checklist

The Sprint Health Check

A quick diagnostic for catching delivery problems before they show up in the release.

Use it when: Use partway through a sprint, or at a retro, when something feels off but it's hard to name.

20-30 min12 checks

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PADEMIQ / 12The Useful AI Opportunity Canvas

WorkflowHuman roleFailure costEvidence

1 canvas

Template

The Useful AI Opportunity Canvas

Frame an AI opportunity around workflow, value, trust and the cost of getting it wrong.

Use it when: Use when an AI idea sounds promising but the product case is still vague.

45-60 min1 canvas

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PADEMIQ / 13The AI Prompt Library Starter Kit

ResearchDraftingReviewAutomation

12 ready-to-use prompts

Template

The AI Prompt Library Starter Kit

A starter set of reusable prompts for research, drafting, review and everyday automation.

Use it when: Use when you keep re-writing similar prompts and want a reusable starting point.

20-30 min to set up, ongoing to build12 ready-to-use prompts

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PADEMIQ / 14The AI Release Readiness Checklist

Failure modesEvaluationOversightRollback

12 checks

Checklist

The AI Release Readiness Checklist

A practical gate for AI features: failure modes, evaluation, oversight and rollback, checked before launch.

Use it when: Use before an AI feature goes live, not after something goes wrong.

40-60 min12 checks

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PADEMIQ / 15The IT & Digital Career Pathway Worksheet

StrengthsRolesGapsNext step

1 worksheet

Tool

The IT & Digital Career Pathway Worksheet

Match your strengths to real IT and digital roles, and find a concrete next step.

Use it when: Use when you know you want a digital career but aren't sure which path fits.

30-45 min1 worksheet

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PADEMIQ / 16The Product-to-Market Launch Check

AudiencePromiseProofRoute to market

13 checks

Checklist

The Product-to-Market Launch Check

Pressure-test audience, positioning, proof and channel choices before launch activity expands.

Use it when: Use before committing budget, channels or a public launch date.

25-40 min13 checks

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PADEMIQ / 17The MVP Scope Cut List

AssumptionNecessityCostCut

12 checks

Checklist

The MVP Scope Cut List

A working checklist for cutting scope back to what actually needs testing first.

Use it when: Use when a “minimum” version keeps growing back toward the full plan.

20-30 min12 checks

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PADEMIQ / 18The Product Discovery Question Set

ProblemEvidenceValueFirst move

13 prompts

Template

The Product Discovery Question Set

Twenty-one prompts for clarifying the problem, value and smallest credible next move.

Use it when: Use before a discovery interview or early product working session.

30-45 min13 prompts

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PADEMIQ / 19The Product Roadmap Reality Check

OutcomeEvidenceTrade-offConfidence

4-part template

Template

The Product Roadmap Reality Check

Stress-test a roadmap against outcomes, evidence and the trade-offs it's quietly making.

Use it when: Use before sharing a roadmap with stakeholders, or when priorities start to drift.

30-45 min4-part template

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PADEMIQ / 20The Risk-Based Test Plan Template

RiskImpactCoverageOwner

1 template

Template

The Risk-Based Test Plan Template

Prioritise testing effort by risk instead of spreading it evenly and thin.

Use it when: Use when testing time is limited and effort needs to go where risk is highest.

40-60 min1 template

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